Coordinator, Commercial (Offshore Chartering)

Job Description

ADNOC is one of the worlds leading energy producers, and a primary catalyst for the growth and diversification of the United Arab Emirates. Our diverse family of more than 50,000 employees is made up of over 100 different nationalities. People from different backgrounds, with unique perspectives and wide-ranging skillsets, who share a collective responsibility: to enable and accelerate progress, both here in the UAE and across the globe.Here at ADNOC, we go beyond business as usual. We do things differently, challenge convention, and embrace new ways of thinking. This is what defines and differentiates us.By working together every day, we?re bringing energy to life.Company : ADNOC Logistics & ServicesJob Title :Coordinator, Commercial (Offshore Chartering)JOB PURPOSE:Responsible for tendering process in terms of submission under the supervision of Commercial Manager.Reviews the tendering activities, including preparation of bids, submissions, determining commercial strategyand finalizing it with Commercial Manager. Provides commercial interpretations, clarifications, and definitions tothe direct supervisor.KEY ACCOUNTABILITIES:Tender Management

• Timely collection of the tender documents.
• Review of initial tender/bid documents to assess company ability to participate in competitive quotation.
• Prepare the Tender Summary for the management.
• Prepare and manage timelines for all formal tenders.
• Working with operations reps, subcontractor reps and management decision makers to provide all the information requested in the Tender document.
• Comply with all contractual obligations, agreements, and requirements.
• Must provide responses to Tenders professionally meeting deadlines
• Completing client paperwork accurately
• Responsible for following-up with miscellaneous quotation and miscellaneous tenders submitted.
• Participate in negotiation/clarification phase with customers during bidding process.
• Ensure all Tender related documents are controlled and archived properly.
• Assist Team Leader to collate, review, distribute and manage Subcontractors and negotiate the best commercial value with lowest risk.
• Ensure all tender and contract development activities are in accordance with ADNOC L&S procedures.

Database Management

• Responsibilities include entering the contracts into the SAP system and work with operations to generate the invoices for every month in a professional manner.
• Ensure timely entry is done into SAP
• Try to resolve the issues in SAP entries and get them sorted with the involvement of Finance, procurement and operations

Marketing

• Assist in Market Analysis of the Charter Hire Rates prevailing for various types of vessels in the region.
• Assist in Database Setup of Clients/ Services Providers
• Coordinate with the relevant departments for attending conferences and exhibitions.
• Attend frequent meetings with clients to oversee their satisfaction level and potential requirements
• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives.

Budgets

• Provide input for preparation of the Department/ Section budgets and assist in the implementation of the approved Budget and work plans to deliver Section objectives.
• Investigate and highlight any significant variances to support effective performance and cost control.

Policies, Systems, Processes & Procedures

• Implement approved Department / Section policies, processes, systems, standards and procedures in order to support execution of the Department / Section?s work programs in line with Company and
• International standards.
• Comply with all applicable legislation and legal regulations.

Performance Management

• Contribute to the achievement of the approved Performance Objectives for the Department / Section in line with the Company Performance framework.

Innovation and Continuous Improvement

• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the function.

Health, Safety, Environment (HSE) and Sustainability

• Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:Minimum Qualification

• Diploma?s degree in (Logistics/ Oil & Gas Industry/ Business Development)

Minimum Experience & Knowledge & Skills

• 5 years of experience.
• Experience in the Offshore Industry (Offshore/ Onshore)
• Experience in GCC (dealing with IOC/NOC/EPC)

Keyskills :