Copying, scanning and filing/archiving physical and digital records
Preparing letters as needed in Arabic and/or English
Ensuring all team members from the Contractor?s staff have access to necessary documentation and maintain confidentiality around sensitive information and terms of agreement.
Collects and reviews time cards for accuracy in reporting hours worked and time charges, and ensures that all necessary signature approvals have been obtained.Follows up, as necessary, to obtain correction time cards.
Types, copies, distributes and files project correspondence and minutes of the meetings.
Establishes and maintains directory of those assigned to the group; updates phone and location numbers; tracks paid time off hours taken and projected to be taken, keeps resumes current, if appropriate for the group.
Originates correspondence and reports not requiring the personal attention of the supervisor.
Coordinate the physical space requirements for the assigned group.
Prepares work orders for telephone changes, desk and equipment moves, and updates to the company directory master list.
Establish and maintain records of equipment; may log in and determine dates and types of servicing required for equipment.
Work closely with the supervisor in preparing personnel actions, tracking timeliness of performance evaluations, and other necessary personnel concerns.
