AVP- Facilities Management - AUH & Al Ain

Job Description

Company DescriptionFirst Abu Dhabi Bank is an inclusive environment where each person values the experiences, perspectives, ideas and beliefs of others. We?re in a unique position to learn from all our colleagues, combining international experience with deep cultural knowledge and local expertise. At FAB, you?ll have the support of your team and a strong relationship with your line manager, who will trust you with responsibility and recognize your good performance. As we embrace different ways of seeing the world, listening to each other and respecting different viewpoints, we grow stronger ? together.JOB PURPOSE: To ensure the property portfolio in Abu Dhabi and Al Ain is maintained to the required standards to maximise the occupancy rate and generate the optimum returns for the respective stakeholders.ACCOUNTABILITIES:Strategic Contribution Ensure effective cascading of the functional strategy into departmental business plans to ensure vertical alignment and horizontal integration with other interfacing departmental strategies.People Management Manage the effective achievement of assigned objectives through the leadership of the FM (DXB & NE) department by setting of individual objectives, managing performance, developing and motivating staff to maximise sectional performance.Lead the talent development initiatives for the assigned department, collaborating with technical /discipline experts and thereby ensure the availability of talent to fit business requirements.Act as a role model and drive adherence to organisational values and ethics by employees of the assigned department to foster a value driven culture within the bankBudgeting and Financial PerformanceManage the preparation and recommend the department budget and monitor the financial performance versus the budget while ensuring all sectional activities are conducted in line with the approved guidelines.Policies, Systems, Processes & ProceduresManage and ensure effective implementation of FM functional policies, procedures and controls covering all areas of assigned department activities so that all relevant procedural/legislative requirements, are fulfilled while delivering a quality, cost-effective service.Continuous ImprovementLead the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.ReportingEnsure that all unit reports are prepared timely and accurately to meet FAB and departmental requirements, policies and quality standards.Job Specific AccountabilitiesManage the four Team Leaders responsible for the regions of Abu Dhabi and Al Ain in terms of annual property maintenance, reactive requests from tenants, the refurbishment works to upgrade properties, together with the tendering process to select contractors and the subsequent performance evaluation process.Assist in the development of a bottom-up budget for the FM department, assessing the potential expenses versus the income from the buildings.Ensure the regional network of contractors is comprehensive, covering all required trades (hard & soft FM) and has been appointed according to the approved recruitment and selection process; notify Team Leader Administration of any service failures, change of circumstances that could impact on the service delivery levels or the reputation of FAB Properties.Lead the FM Contract scoping and tendering process for all FAB Properties in the Abu Dhabi and Al Ain regions, based on the aggregate FM needs. Review all RFIs and RFPs prior to them being sent out to market.Lead the technical evaluation of bids.Lead the negotiation of FM bids and recommend winning bids.Communicate the tender decision to External Service Providers (ESPs) and conduct final commercial negotiations on pricing.Maintain the tender documents/proposals and liaise with FM Administration for issuance of contracts.Assess the condition of properties being considered for takeover in terms of infrastructure and facilities; prepare a report for review by the VP Facilities Management and the SVP & Head of Property and Facilities Management.Review the fit-out drawings for the shell and core offices before issuing a NOC and ensure the job is completed satisfactorily before releasing the SD.Ensure the External Service Providers (ESPs) meet the defined KPIs for remedial works being completed following the tenant vacating the property to facilitate rapid rental and maintain the targeted occupancy rate.Ensure the respective teams meet the defined service levels for reactive requests to maintain tenant and landlord satisfaction.Ensure the issuance of payments to ESPs by timely review and approval of their invoices.Receive monthly aggregated ESP?s contractor evaluation and performance checklist, assess performance and recommend ESP action plans to the VP Facilities Management.Prepare performance evaluation reports after a 12-month cycle for all ESPs and forward to the VP Facilities Management.Manage the relationships with key ESPs.Attend the ESPs Performance Evaluation Meetings convened on a periodic basis by the VP Facilities Management to discuss renewal of contracts.QualificationsMinimum Qualification:Bachelor?s degree in Engineering or equivalent in Engineering or equivalent is required. A technical post-graduate degree is advantageous.Minimum Experience:Minimum of eight years? relevant experience in the real estate or construction industry with at least three years in similar positions of progressively increasing FM managerial responsibilities in the Real Estate function.

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