| Job Location | Abu Dhabi, United Arab Emirates |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Other Business Support Services |
| Functional Area | Not Mentioned |
* Works on various ad-hoc projects in Abu Dhabi covering all areas of administration and control of documentation for a project and associated paper works in accordance with the Quality Management System. * Archiving and management of documents. * Maintaining logs of incoming and outgoing registers. * Following the document control procedures that have been issued. * Liaise with the Document Control team on the document numbering, templates and project specific requirements * Formatting of documents and ensuring correct document template is in use. * Supports project leads to set up folders for new projects. * Producing various document logs to ensure that the data is available for the project management team. * Ensure documents forwarded by staff are approved/signed by the Executive Director and return to them on time. * Being the first point of contact for internal and external clients. * Update and maintain office policies and procedures. * Arrangement of seats. * Arrangement of events. * Ensure cleanliness and office equipment are working. * Other duties as assigned. * Proven experience as an administrative assistant or office admin assistant at a similar level. * Proficiency in MS Office (MS Outlook, MS Word and MS PowerPoint, in particular). * Must be good at communication both Arabic & English. * Knowledge of office management systems and procedures. * Working knowledge of office equipment, like printers and fax machines, etc. * Excellent written and verbal skills. * Strong organizational skills with the ability to multitask. * Excellent time management skills and the ability to prioritize work. * Attention to detail and problem-solving skills. * The ability to make decisions and use initiative. * Ability to manage a fluctuating workload and maintain a calm disposition at times when working under pressure. * A positive and team-oriented outlook. * Ability to lead by example and share best practices with peers. * Keen to learn and continue developing. * Good level of personal confidence and resilience. * Ability to lead/manage. * Confidence to proactively work unsupervised and on your own initiative. * Experience or understanding of the Construction / Engineering industry would be advantageous, however not essential.* Knowledge of Aconex system is an added advantage * Arabic read/write will be preferred
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