hireejobsgulf
Register for Job

ADMINISTRATIVE ASSISTANT

8.00 to 10.00 Years   Abu Dhabi, United Arab Emirates   28 Oct, 2022
Parsons - United Arab Emirates
1 Jobs Openings
Job LocationAbu Dhabi, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryGeneral Engineering Consultancy
Functional AreaNot Mentioned

Job Description

ADMINISTRATIVE ASSISTANT/SECRETARY/RECEPTIONISTWhat Youll Be Doing:

  • Responsible for greeting visitors. Maintains visitor sign-in book.
  • Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
  • Maintains the Corporate Directory.Updates phone numbers and location of the staff, and distributes updated contact list bi-weekly.
  • Originates correspondence and reports not requiring the personal attention of immediate supervisor.
  • Receives and logs incoming parcels and takes care of outgoing parcels.
  • Receives, sorts, and distributes mail.
  • May coordinate physical space requirements for the assigned unit.Initiates requests for corporate IT assets and coordinates delivery to employees.
  • Maintains and updates information on Safety and Employment/Labor Relations bulletin boards.
  • Acts as Emergency 999 Desk Respondent.
  • Encourages safe and secure work environment and practices.
  • Adheres to corporate security standards and policies.
  • Coordinates office supply order and distribution.
  • Coordinates conference room schedules.
  • Personally assists coordination of Program Directors Calendar
  • Coordinates and/or schedules any special conference room requests (i.e. projectors, video teleconferencing, easels, catering, etc).
  • Maintains appearance of conference rooms/break areas/common areas.
  • Processes OCR?s (Online Check Requests) for vendor invoices and submits for payment.
  • Attends scheduled facility team meetings and assists with facility project work.
  • Carries a birthday calendar log for company staff and client staff.
  • Take meeting minutes from time to time in non-technical meetings and distributes to the team
  • Perform other responsibilities associated with this position as may be appropriate.

Keyskills :

APPLY NOW

Related Jobs

© 2023 HireeJobsGulf All Rights Reserved