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Administrative Assistant

2.00 to 10.00 Years   Abu Dhabi, United Arab Emirates   09 Feb, 2021
Confidential Company
1 Jobs Openings
Job LocationAbu Dhabi, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryInvestment, Securities & Funds
Functional AreaNot Mentioned

Job Description

SummaryThe Administrative Assistant works under the supervision of the Admin and Operations Department to perform a variety of administrative tasks.General Responsibilities

  • Front Desk office and general office support
  • Greet guests and provide them with superb customer service
  • Answer all client questions and incoming calls
  • Redirect phone calls to the appropriate department and takedown messages
  • Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)
  • Book and maintain schedules, meetings, and travel arrangements
  • Write and distribute email, correspondence memos, letters, faxes, and forms
  • Maintain relevant databases when necessary
  • Assist the HR Administrative Officer with daily tasks
  • Liaise with PRO for daily tasks
  • Handle visa processing documents and applications in coordination with the PRO
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies.?
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed.
  • Monitor and maintain the office?s cleanliness and etiquette.?
  • Execute tasks and provide continuous support to HR Administrative Officer and Office Manager
  • Any other duties commensurate with the accountabilities of the post

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