Personal Assistant

5.00 to 8.00 Years   United Arab Emirates   25 Jan, 2023
Job LocationUnited Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
Functional AreaNot Mentioned

Job Description

About this role:

  • Provides support to superior to facilitate the achievement of tasks and anticipates superiors needs
  • Manages superiors calendar, emails, contacts, correspondence and travel arrangements (flights/accommodation/transfers...)
  • Ensures business trips are approved as per Company Corporate Security requirement and make sure that employees receive the necessary security advice
  • Coordinates appointments and meetings in line with superior, and actively supports the meetings preparation by organizing the necessary documentation through the concerned departments
  • Coordinate communication to the dealer network and ensure that the appropriate reference numbers are assigned for the assigned division
  • Prepares CEO meetings minutes. Files and archives the minutes of appropriate meetings and distributes to the participants including follow-up
  • Organizes and prepares the expense claims of superior
  • Prepares business Translation (English, German, Arabic) when necessary
  • Coordinates the holidays plans within the department. Keeps permanent record of holiday plans and issues the necessary approval after validation by his superior
  • Ensures the respect of Company policies linked to her/his activity (travel policy, meetings arrangements, mobility scheme)
  • Follows-up or implement special projects assigned on case-to-case basis
  • Raises purchase orders in KSRM system and process invoices in coordination with Finance Department
  • Manages/organizes events, conferences or workshops initiated by the CEO
  • Is the deputy administrator of Group Management topics if the CEO Executive Assistant / Project Manager is unavailable
  • Permanently looks for possible improvements in his/her function and the related topics
  • As a central point of contact within Company, ensures a feed-back to his/her hierarchy about company topics
  • Seeks for new ideas/solutions to improve processes and status quo (e.g.: digitalization).
What you need to bring:
  • Degree/Diploma Holder, communicative and language skills
  • Secretarial and/or hospitality background, 5-year experience in similar position
  • Fluency in English (written and spoken)
  • Good understanding over companys organization and business principles
  • Very good communication and organizational skills
  • Good team player
  • Service and customer oriented
  • Capability to anticipate needs/requirements
  • High sense of confidentiality.

Keyskills :

About Company

Award-Winning Tech Talent Company. We help businesses make progress, build efficiency and discover new possibilities. Our goal is to support talented individuals to explore, innovate and unleash their potential.Our success has spanned over 20 years. In that time, we’ve come to understand that innovation is the only way to provide agile, practical solutions that transform businesses and careers that fulfil potential, faster.Halians smart services, tech talent and search capability, help you to realise tomorrow’s potential. To discover the amazing things that are possible when you bring the right people and the right technology together.


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