Account Receivable Assistant

1.00 to 10.00 Years   Saudi Arabia   27 Jan, 2023
Job LocationSaudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryFood & Beverage Production
Functional AreaNot Mentioned

Job Description

Account Receivable Assistant (Credit Control Department)Principal Responsibilities

  • Taking ownership of all accounts receivable activities.
  • Managing the accounts receivable inbox, dealing with all queries and capturing all relevant information in financial systems.
  • Monitoring incoming email, written and other forms of communication, actioning and/or forwarding as appropriate.
  • Raising sales invoices as per customer POs and/or Account Manager instructions.
  • Performing rudimentary sense checks on profit sheets, coding etc before invoices are raised
  • Liaising with Account Managers if instructions are not clear and/or data errors or omissions.
  • Raise sales invoices promptly so the Assistant Accountant can accrue corresponding costs.
  • Liaising with the Assistant Accountant to ensure a consistent understanding of profit sheets.
  • Raising credit notes, subject to Finance Director approval.
  • Inputting payments and ensuring that all financial systems data is accurate and up to date.
  • Maintaining regular contact with customers, generating reminder letters, statements and
  • proactively calling to follow up on outstanding balances.
  • Maintaining a centralized record of all relevant communications in the financial system.
  • Reconciling account balances to customer records where discrepancies appear likely.
  • Correcting any inaccuracies within our financial records, subject to manager approval.
  • Creating new customer accounts when required and ensuring completeness of data such as
  • Maintaining an automated alerts system for obtaining credit updates on existing customers.
  • Analyzing aged debtor balances on a regular basis and focusing collection activities upon
  • those overdue balances that pose the highest risk. i.e. large balances, long overdue balances,
  • balances where high risk of insolvency.
  • Explaining credit terms and invoice due dates to customers, as appropriate.
  • Negotiating repayment plans as and when required.
  • Escalating to warnings / letters before legal action, subject to Finance Director approval.
  • Coordinating and administering legal action, if required.
  • Producing ad hoc reports as and when required.
  • Assisting Finance Director in various other projects.
Other Responsibilities
  • Taking pride in the accuracy of financial records, ensuring captured correctly first time.
  • Developing and maintaining an awareness of applicable VAT regulations.
  • Participating in training opportunities, ensuring technical knowledge to perform role.
  • Operating in compliance with legal requirements and other regulations.
  • Assisting with continuous improvement of systems, controls and working practices.
  • Providing cover for the Assistant Accountant (Accounts Payable) and Administration and Logistics Manager as required.
  • Assisting with shipment of customer items and other logistics.
  • Liaising closely with the Sales Support team.
  • Escalating issues to the Administration and Logistics Manager and Finance Director as required.
  • Undertaking any other reasonable duties as required.

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