Logistics Assistant (IMO/Fuel) SC5

Job Description

ORGANIZATIONAL CONTEXTIncumbent reports to the Logistics Officer, WFP Yemen Bilateral Service Provision Section (BSP). She/He will work closely with supervisor, as part of dynamic team that supports logistics activities for the humanitarian partners through adequate information management for informed decisions. WFP Bilateral Service Provision Section is an integral part of WFP Yemen Supply Chain Interagency Unit and supports over 40 humanitarian partners in Yemen (e.g. UN Agencies, INGOs and NGOs) and vigorously growing service portfolio and requirements, through filling in the existing logistics gaps in sea/air transport, warehousing, logistics coordination/information management and other logistics services, when necessary, through provision of expertise and the turn-key supply chain solutions either through donor-funded initiatives or through cost recovery mechanisms in place, and contributes to achievements of the UN SDG17.JOB PURPOSEAs part of highly dynamic and motivated team, an incumbent will perform logistics and information management functions with the reporting line to Logistics Officer (BSP) and ultimately the Head of WFP Yemen Supply Chain Interagency Unit, or the designate. Incumbent is expected to produce organized and accurate work, undertaking specific logistics activities, under tight deadlines and minimum supervision and guidance. He/She will be requested to step in, where necessary, and cover for other relevant business related activities within the unit after the training, e.g. small quantity fuel provision to partners, assistance in logistics docket of WFP Yemen Interagency Unit, coordination activities, as necessary.?At this level, incumbents will be expected to take responsibility for completion of a range of processes and activities requiring interpretation of standard logistics guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.?Ideal candidate for this position will be someone with strong sense of purpose, committed to humanitarian principles, who is computer savvy, organized, articulate in communication, with can-do and will-do attitude, capable to work effectively and often within a tight deadlines, as part of dynamic team composed of various national and international employees and demanding work environment.KEY ACCOUNTABILITIES (not all-inclusive)

• Provides support to BSP logistics and fuel operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of service to partners;
• Collects and compiles data, produce and/or contribute to reports (e.g. weekly BSP section report, management briefs, periodic fuel supply reports, financial closure, physical inventory, vendor performance reports) and ensure information accuracy in corporate systems in support to informed decision-making ? in a nutshell, acts as information management focal point for BSP section;
• Supports timely ordering and delivery of fuel and/or other supplies to BSP partners and destinations;
• Supports management of logistics vendors? contracting activities including performance monitoring and measurement;
• Responds to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set;
• Contributes to budget preparation for projected services, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards;
• Assists in monitoring fuel inventory management processes to tracks trends and account for the inventory status from source to partners;
• ?

• Assists in management of fuel accounting data quality and integrity using the existing commodity management systems. Updates the information on fuel deliveries on daily basis on WFP corporate commodity accounting system (LESS), as received/confirmed by WFP-contracted QnQ Company;
• Supports operational pipeline analyses for BSP fuel and logistics services, assessments and operational planning for all delivery modalities;
• Processes documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor;
• Liaises with internal and various external stakeholders to support efficient logistics operations management;
• Ensures timely review and processing of the invoices from suppliers for the commodities and services delivered;
• Provides guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
• Others as required

Keyskills :