HR Admin & Government Relations Specialist

Job Description

?Job Summary:The primary function of the HR Admin and Government Relations Specialist is to provide support to our HR team in KSA across 3 main aspects; HR related Government Affairs, HR Admin services and facilities management.The assigned member will be in charge of all labor law related matters, ensuring that our HR related formalities are always complying with KSA Government regulations and employment laws.Moreover, he will be responsible for providing accurate and timely HR administration support to our KSA employees.Working closely with the facilities management head, he will provide high level of assistance and on-going support in the execution of our FM processes, ensuring top-of-the-line FM services delivery across our six branches in KSA.Job?Responsibilities:I. HR Government Affairs

1. Implement HR Government Affairs? policy and procedure, keeping abreast of all evolving governmental directions that require modification within the labor law and Jawazat framework
2. Process and carry out all transactions relating to work permits, profession change, business/employment visas and residency visas/Iqama, including Iqama status, issuance and renewals
3. Responsible for collating and maintaining visa and Iqama status related information and documents, implementing effective tracking tools for timely visa renewal process as well as developing related data base and periodical reports
4. Guide and assist employees in renewing visas for their immediate dependents and provide them necessary information regarding visa details and requirement of documents
5. Act as a liaison between the company and respective government bodies and ministries
6. Keep abreast of any changes or amendments to the prevailing laws/rules/ regulations, changes in forms and other procedures. Keep the HR management advised of such changes and highlight any potential risk or financial concern
7. Submit relevant documents periodically to the immigration/labor office with regard to cancelled/absconding employees and delete from the company?s sponsorship list
8. Complete departure and exit formalities for employees after cancellation of visas
9. Manage and tackle all government HR related e-service portals; including but not limited to, MUQEEM, GOSI, MOFA, QIWA and the ministry of Human Resources

1. Provide any needed support in various admin related human resource services. Ensure a high and consistent standard of HR service delivery to KSA employees
2. Oversee and process travel-related operations and ensure an on-time delivery of employee?s travel needs including flight reservation, hotel booking, car rental and further travel arrangements required
3. Arrange temporary accommodation and transportation for new employee (and guests) to fulfil their on-boarding orientation in adherence to company policy
4. Handle all travel-related complaints and feedback and take appropriate steps to rectify them and improve the services.
5. Responsible for mail management, receive, sort, and distribute mail as required

1. Oversee the maintenance activities of KSA branches
2. Administer the facilities in KSA premises i.e. parking area, warehouses, offices, corridors, signage, etc.
3. Ensure that all offices? keys are properly maintained.
4. Control on offices? security and fire systems and ensure that they are well maintained
5. Oversee cleaning staff to ensure the cleanliness of the premises

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