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Tender & Contracts specialist

1.00 to 10.00 Years   Qatar   03 Sep, 2020
Job LocationQatar
EducationNot Mentioned
SalaryNot Mentioned
IndustryNot Mentioned
Functional AreaNot Mentioned

Job Description

Employment: Full Time Tender and Contract Expert The TCE shall possess Min. 10 years of proven experience directing daily workload for a small crew. The TCE shall be responsible for managing and performing the work requirements task.Main tasks:Prepares tenders and standardized tender templates and documentation.Develops the bid and tender strategy.Prepares initial tender documentation and coordinate obtaining the required approvals.Maintains a list of qualified vendors, especially as related to planned tenders.Compilation of various input to create a more complete tender proposal.Monitoring deadlines.Evaluation and contract negotiation.Liaises with Departments on an ongoing basis with respect to Tenders requirements and Tenders status.Corresponds with vendors in conjunction with the tender process as required, i.e. non-disclosure agreements, confirmation of interest, etc.Assists in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.Maintains tender files and arranges their archiving upon Tender completion.Prepares Tenders status reports and expected timelines on a regular basis and when requested.Prepares correspondences to internal departments, bidders and contractorsAssists with the development of procurement software applications for the Project Implementation Team.Liaises and coordinates activities with Financial Services In view of the developing and changing needs and opportunities within the company during this start-up phase, this position may perform other duties as assigned.Follow-up the tender through successful acquisitions to completionResponsible for initiating, developing, reviewing and routing of documents related Tenders and contracts.Maintains records of contract activity for benchmark purposes and works to improve organizations efficiencies.Follow-up with the Projects Managers to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations.Preparing and following up the work of the tenders committee.Review of all annexes and approvals of the contract.Preparation of preliminary draft contracts after confirming the approval of the relevant committeesSend the draft to the legal department for review and feedback.Send the draft to the project manager for review and feedback.Preparation of the final version of the contract and follow-up of the signing of the contract by both partiesFollow up Expiry date of Contracts, Bank Guarantee, and Performance Bond and coordinate with the concerned departments Long enough for the necessary action.Preparation of periodic reports on of contracts.Contract and Work details:Full-time3 years contract renewable5 working days per week, from 7.30 am to 3.30 pm. REQUIREMENTS: Minimum requirements:Bilingual - English and Arabic speaking.Minimum five years of experience with Governmental organization.Knowledge in working with personal computer, business solution software and ERPSolid working knowledge of Microsoft Word, Excel, Power Point and OutlookStrong interpersonal skills and Good communication skillsHigh Level of analytical and problem-solving skillsGood planning and organizational skills to balance and prioritize work

Keyskills :

About Company

QS Quest Ltd - Your Middle East Recruitment Partner

QS Quest Ltd are a niche Recruitment Consultancy specialising in the placement of Construction & Engineering professionals into the Middle East. We deliver end to end recruitment for both client and candidate, with the ability to identify key Construction & Engineering professionals from all nationalities.

With a detailed knowledge of the local Middle East market, we have a proven track record of sourcing and delivering key staff for some of the regions most recognised Construction & Engineering projects.

Geographical areas covered are: Saudi Arabia, Qatar, UAE, Kuwait, Oman. Bahrain and Iran.

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