Office Secretary

Job Description

Employment: Full Time Objectives:The Office Secretary is responsible for overseeing the work and assignments of the McDonalds Qatar Leadership Office. This includes planning, directing and coordinating of administrative responsibilities of McDonalds as well as helping in the day-to-day efficiencies of the office and business when required including employee transportation, travel and hotel accommodation, and general administration.Main responsibilities:Travel arrangement including hotel and flight bookings as and when requiredDrafting written correspondence including emails, memos, letters etc. to both internal and external stakeholdersDiary and calendar management including room bookings, and arranging of any equipment or facilities requiredCross departmental working for any projects or support requiredOrganizing post, both in and out of Leadership office ensuring goes to relevant individual(s)Clerical work including but not limited scanning, filing, stamping etc.Ensuring smooth operations of the office including aestheticsWelcome visitors, referring them to relevant departments if required and answering any queriesEnsure sufficient supplies in the office including pantry and stationeryAttend meetings when requested to, supporting by minute taking and preparing agendasCoordinate office events, projects and activities with support from relevant department(s) as and when requiredAttend to phone call, answering any queries or forwarding to the relevant individual(s)Coordinate and ensure reimbursement of Leadership claims in line with company policyDesign, edit and collate reports on behalf of LeadershipPrepare presentations or other reports as and when requestedKeep a current record of staff whereabouts and availability for addressing queries or forwarding them to relevant individualsMaintain professionalism and ethical behavior in line with company valuesEnsure high standards of confidentiality to safeguard commercially and business sensitive informationAid in office maintenance through ensuring security systems, telecommunications systems, air conditioning, bathrooms, computer systems etc are all in working order.Duration: Permanent PositionOther interactions: All Departments REQUIREMENTS: University Qualifications:Diploma in Business Administration or similar field from a recognized instituteSpecialist knowledge:AdministrativeArchivingBusiness AcumenCommunication (Verbal, Written)Computer and Software LiteracyDocument ControlDue DiligenceElectronic imaging and storageFilingResearchScanningSoft Skills and Personality traits:AccuracyAnalytical AbilityAttention to detailsFlexibilityIndependencePersonal MotivationPlanning and OrganizingProactivityProcess ExcellenceProductivityTeamworkTime ManagementLanguage Fluency:Arabic would be an advantageCurrent Location:Qatar

Keyskills :

About Company

Al Mana is one of the largest and most diversified groups in the region, operating over 55 companies in 8 countries and employing over 3500 personnel. Industries that we operate in include automotive distribution and services, real estate and investments, retail and luxury fashion, F&B, engineering, technology, media and entertainment. The group covers most areas of retail including luxury goods, beauty, fashion, home interiors, watches and jewellery. Operating over 300 outlets, Al Mana represents some of the largest and most successful brands in the world.