Senior Admin Manager

10.00 to 15.00 Years   Mumbai , United Arab Emirates   27 May, 2023
Job LocationMumbai , United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryConstruction & Engineering
Functional AreaNot Mentioned

Job Description

This role has responsibility for ensuring that there is consistency in Office Operations and Cost Management across the India Offices, as well as focus on the smooth operation of the India office. You will be reporting directly to the Managing DirectorKey duties:

  • Manage Office and Facilities management teams to ensure efficient delivery of services and adherence to processes.
  • Monitor office budgets and financial spend to achieve consistency and cost savings.
  • Oversee daily office maintenance, supplier contracts, and negotiate deals.
  • Identify and implement operational efficiencies to enhance productivity.
  • Maintain India office suppliers and contracts, ensuring compliance and cost savings.
  • Manage relationships with vendors and service providers for timely, cost-effective services.
  • Conduct regular meetings with Office Managers and ensure consistency in office operations and information cascade.
  • Lead business continuity meetings and maintain up-to-date plans.
  • Collaborate with cross-functional teams (Finance, IT, HR, H&S, BD, Marketing) to coordinate initiatives and ensure compliance with policies.
  • Respond to office-related queries and escalate to Office Director as needed.
  • Coordinate office moves and ensure alignment with recruitment and budget plans.
  • Conduct monthly management meetings to communicate operational updates and engage relevant departments.
  • Oversee office security and access systems, serving as key holder and 24-hour emergency contact.
  • Lead a team of Facilities personnel, monitor performance, and conduct annual performance development reviews.
  • Oversee the setup of new offices in accordance with company policies and government regulations.
  • Represent the company professionally to external stakeholders and ensure compliance with HSE and Quality standards.
Your skills and experience:
  • Bachelors degree in Business Administration, Management, or a related field with 10-15 years of Experience.
  • Project Management Experience with the ability to demonstrate finance and budgeting experience.
  • Confident, proactive character with the ability to take the lead in challenging situations.
  • Previous experience of running the day-to-day operations of a busy department or team.
  • Advanced to Intermediate IT skills, especially in the use of Microsoft Office.
  • Extremely organised with the proven ability to prioritise effectively.
  • Good problem solver with experience of coordinating and managing tight deadlines.
  • Able to discern sensitive material and maintain confidentiality accordingly.
  • Diligent with good attention to detail and excellent communication skills.
  • Change management experience.
  • Facilities and operations experience.
  • Mentorship and direct line management.

Keyskills :

About Company

Since day one, we have relentlessly pursued a better way. Our purpose - to redefine the boundaries of ambition - is the reason we do it. We are global experts in shaping and making the built environment. We support clients at every stage of the property lifecycle, from development and consultancy to construction and operations. You can see our impact everywhere: from skylines that form cities around the world to the infrastructure that communities depend on to live, work and play. Together, it all works towards our vision: leading the way to a more connected, resilient and sustainable world. Today, we remain a privately owned business that has grown organically across five global hubs in Europe, Middle East and North Africa, the Americas, Sub Saharan Africa and Asia Pacific. The driving force behind our success is our people who, with their collective expertise, push us to think differently and bravely lead the way. Our culture respects equality, values diversity and encourages individuality - accepting and appreciating all views and beliefs and providing an environment for ideas to come alive. We welcome everyone who shares the Mace values, regardless of background, culture, disability, ethnicity, gender identity or sexual orientation. Drawing on a broad range of backgrounds, perspectives, experience and expertise to challenge convention is our strength. Its the reason why we continue to grow and its the secret to how weve built some of the worlds most renowned buildings. Should you need to discuss any reasonable adjustments or require guidance about our recruitment process, please contact inclusiverecruitment@macegroup.com to speak to a member of our team.You can read our diversity and inclusion strategy here .


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