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Senior Assistant Director&s Office - PSCMD

1.00 to 10.00 Years   Karachi, Pakistan   06 Jul, 2022
Aga Khan University
1 Jobs Openings
Job LocationKarachi, Pakistan
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

Entity: Aga Khan UniversityLocation: KarachiIntroduction to the Aga Khan University:The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.Responsibilities:Youwill be responsible to:

  • followinstitutional policies related to functional responsibilities, code of ethics, discipline, acceptance of gifts, anti-fraud, and other HR related policies
  • handletelephone calls, takes messages, and answers inquiries within assigned scope of responsibility
  • scheduleappointments, maintaincalendar, allocatesupervisor?s time
  • arrangemeetings with various entities including video conferencing and maintaining an updated calendar of all scheduled events
  • maketravel arrangements / accommodation; prepares itineraries; prepares compiles and maintains travel records
  • ensure timely reimbursements for travel related expenses
  • prepare and consolidate monthly / quarterly reports on Departmental Performance
  • act as a time administrator to review the attendance records, leaves, resignations & other records of all staffs of the division and coordinate with respective departments for the same
  • maintainasset/ inventory record systematically
  • handlepetty cash.
  • maintain an adequate inventory of office supplies
  • coordinate with catering services as required
  • sortand distribute incoming post and organizing / send outgoing post
  • ensuring that the reception area is kept tidy and reportany maintenance work in the area that needs attention
  • monitorand superviseactivities to ensure cleanliness of the department
  • coordinatewith Office boy / Office helper for other office duties and work responsibilities
  • submit Release-of-Payment requests online, maintainrecord and status
  • provide general administrative and clerical support including mailing, scanning, and copying to management and departmental staff
  • review monthly budget variance report (BVR) and work on the variances
  • ensure maintenance of the goals and key performance indicators to meet budgeted targets.
You should have:
  • a Bachelor?s degree / Masters will be preferred.ADiploma in secretarial skills will be an added advantage
  • atleast 3 ? 5 years? experience of administration /secretarial work
  • good verbal and written communication skills.
  • pleasant personality with excellent interpersonal skills
  • the abilityto handle multiple tasks at a time
  • the ability to be well organized and good time management
  • the ability to maintain confidentiality related to departmental correspondence and records
  • excellent communication skills including written and verbal
  • good computer skills and proficiency for MS office and Outlook.

Keyskills :

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