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Receptionist

1.00 to 10.00 Years   Hawali, Kuwait   19 Nov, 2021
Job LocationHawali, Kuwait
EducationNot Mentioned
SalaryNot Mentioned
IndustryComputer Hardware & High-Tech Manufacture; IT Services
Functional AreaNot Mentioned

Job Description

  • Answer telephone calls & direct them to corresponding departments.
  • Take messages & notes.
  • Provide basic & accurate information in-person and via phone/email.
  • Greet guests upon reception.
  • Direct guests to the relevant departments.
  • Handle queries from customers.
  • Provide administrative support.
  • Typing & prepare letters & documents.
  • Perform other clerical receptionist duties such as filing, photocopying, scanning & faxing.
  • Receive, sort & deliver mail to corresponding departments.
  • Schedule appointments.
  • Organizing & coordinating meetings.
  • Ensure reception area is tidy & presentable, with all necessary stationery & material (e.g. pens, forms &brochures).
  • Book meeting room
  • Maintain executive?s agenda and assist in planning appointments, board meetings, conferences, etc
  • Handling all secretarial work for the office of the General Manager.
  • Maintain schedules and calendars of the General Manager.
  • Arrange and confirm appointments after consulting with the GM and availability.
  • Attend meetings and keep minutes.
  • Take and distribute meeting minutes to appropriate individuals.
  • Compose letters, memos, and email, Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
  • Receive and screen phone calls and redirect them when appropriate.
  • Handle confidential documents ensuring they remain secure.
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned.
  • Coordination with Department Heads for the monthly report.
  • Responsible to collate information and provide to the?General Manager as and when requested.
  • Set up and maintain filing systems as per the company standards.
  • Maintain databases of the visitors and potential business.
  • Perform administrative tasks, including filing and photocopying.
  • Assist to set up work procedures.
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