Unit In-charge

Job Description

Unit In-charge I Healthcare I Dubai - UAEJOB DESCRIPTION:Budget and Supplies:

1. Develops, monitors and analyzes budget and financial information and utilizes all resources in an effective and economical manner.
2. Develops the clinic administrative guidelines, benchmarks, and anticipated scope of services.
3. Monitors the purchasing system appropriately to keep track of vendors and stock levels.
4. Monitors the clinic activities through the use of the Healthcare Management System.
5. Manages the implementation and practice of third party payers guidelines; adjusts, in coordination with Physician Group administration, clinic billing procedures accordingly.
6. Responsible for being up-to-date and knowledgeable with regard to diagnostic and procedure coding, and how it affects reimbursement.
7. Reviews and updates forms used within the practice. Standardizes when possible.
8. Reconciles petty cash with cash paid receipts, follows policy with respect to petty cash.
9. Determines best approach to dealing with managed care plans and over the counter collections for those plans as well as self-pay patients. Complies with contractual terms agreed to by contract.

Staffing:

1. Develops and implements staffing standards for clinic programs with effective, economical use of resources. Monitors staffing and attendance in compliance with standards.
2. Supervises, hires, transfers, promotes, assigns, rewards, counsels, disciplines and discharges appropriate employees of the clinic according to the policies and procedures.
3. Develops and monitors clinic standards. a. Proposes options for solving staffing problems that are within acceptable parameters and utilizes appropriate resources. b. Determines priorities of clinic activities based on available resources and commonly accepted standards.
4. Monitors attendance of clinic staff.

Legal Issues:

1. Monitors all legal aspects of clinic operations to ensure compliance with local & federal regulations.
2. Maintains a system of confidentiality according to Health Systems policies and procedures.
3. Develops and implements policies and procedures to meet state and federal regulations.
4. Assures compliance with corporate compliance policies.

Standards & Reporting:

1. Develops & Monitors standards and provides systems to monitor and evaluate physician functions and assumes responsibility for designing methods to improve functions.
2. Implements system to document and communicate standards which includes policies, procedures and protocol.
3. Oversee the documentations and reporting to, Operations director, Medical director, Revenue Cycle manager etc. on clinic data like
4. Incident (patient, employee, guests, physician) within 24 hours.
5. Quality Assessment and Improvement Activities. (As required by Health System)
6. Employee competence through performance evaluation (maintains notes regarding performance quarterly to assist with annual evaluation).
7. Project Activity as per project plans
8. Reviews budget variances. (Daily and monthly reviews revenue and expense budget variances and develops an action plan.)
9. Issues affecting clinic productivity and effectiveness. (Monitor daily and report if appropriate.)

Patient Relations:

1. Identifies and understands customers of the clinic & formulates and monitors working relationships which adhere to the customer standards.
2. Advises the physicians with the development activities associated with building a successful physician-patient practice.
3. Works with the Medical Director with the implementation of Healthcare System policies and procedures.
4. Identifies and maintains a professional working relationship with all internal and external customers.
5. Routinely interacts with customers to maintain awareness of needs and satisfaction of service provided.
6. Fosters teamwork within clinic, as well as system wide.
7. Oversee the clinics patient complaint policy and takes appropriate action where required.

Projects:Identifies and participates in special projects and develops standards and competencies related to implementation.

1. Feasibility study and report submission of the proposed location for starting a medical centre.
2. Integral role from planning till commissioning of the centre
3. Supervising all the initial project works by contract builders
4. Playing an active role in the HR requirements and placement
5. Assisting the PR department for the initial approvals from regulators.
6. Arrangement of all the internal and external requirements for the functioning of the clinic.
7. Pre-launch marketing activities for the clinic
8. Fully responsible for the overall operations of the centre.
9. Handing over the clinic to the branch manager after clinic reaches the breakeven and taking care of the new project.
10. Develops and maintains systems to remind, notify staff of managed care requirements.
11. Work with Healthcare management team with marketing the practices.
12. Performs patient satisfaction surveys.
13. Assists in recruiting physicians or other providers for the clinic.
14. Prepares and monitors clinic payroll per policy.
15. Prepares financial, statistical and analytical reports for review of the physician and/or Director of Specialty/Surgical Care as assigned.
16. Determines level of knowledge and evaluates performance of personnel in department, demonstrates leadership, budget, policy, procedure and organizational structure knowledge. Determines knowledge base requirements of clinic staff.
17. Maintains clinical/service knowledge according to Physician Group policy.
18. Sets goals with staff for maintaining and improving performance which includes an action plan, time frame and follow-up action.

Policy & Reconciliation:Practices effective problem identification and resolution skills as a method of sound decision making.

1. Submits budget analysis quarterly reflecting reasons for variances of which adversely affect the revenues over expenses.
2. Tracks lost or delayed orders for supplies and materials.
3. Accesses data to effectively manage clinic operations by utilizing quality improvement tools.
4. Utilizes policies and good judgment to establish limits in autonomous decision making.
5. Identifies problems which interfere with practice and develops an action plan for resolution. Consults with/reports to physicians and/or Director of Specialty/Surgical Care when appropriate.

Quality:Understands and participates in the Health Systems quality process and develops a physician office monitoring system to assure quality.

1. Develops and monitors important aspects of care for service according to the Health Systems quality plan. Assures that minutes of staff meetings which document agenda items and discussion of staff concerns with identified action plans and outcomes are kept.
2. Fosters the values and mission of the Health System to clinic staff.
3. Accountable to ensure the quality standards are met as per regulations and corporate.
4. Implement & Monitor the Performance Improvement plan for all clinic staff to ensure compliance with quality standards.

1. Environment & Safety:
2. Sets and communicates clinic standards in keeping with regulatory agencies and Health System policies.
3. Develops and monitors standards to comply with safety, infection control and customer relations standards.
4. Maintains an aesthetic environment for clinic and Health System.
5. Write, communicate, and enforce the Health Systems safety process, which includes department specific plan, emergency preparedness, hazardous materials/waste programs, security management plan, life safety/management (fire plan), equipment management, and utilities management.
6. Enforces clinic responses to emergencies.
7. Enforces OSHA standards for clinic.
8. Enforces Infection Control Standards for clinic.
9. Maintains a safe, clean, orderly, pleasing environment.
10. Oversees utilities management.

Keyskills :