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Personal Assistant To CEO

3.00 to 5.00 Years   Dubai, United Arab Emirates   27 Jan, 2021
INNOVATE LIVING
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
Salary$4,000 - $5,000
IndustryGeneral Engineering Consultancy; Real Estate; Project & Construction Planning
Functional AreaNot Mentioned

Job Description

Urgent HiringPersonal Assistant to the CEOEmployment: Full Time

  • Manage & organize the daily administrative functions for the Group CEO to keep him informed and focused on priority issues.
  • Manage the time lines for all the Organizational & Personal matters, and ensuring that the CEO is always explained of the upcoming deadlines.
  • Minimizes the impact of the CEO absence by independently responding to the phone calls, urgent requests, managing his upcoming schedule and interacting with Managers, Head of Departments, as & when required.
  • Follow the instructions of CEO in terms of manage and maintain effective office procedures and efficient work flow.
  • Manage all necessary Business travel arrangements, schedules, coordination with airlines, hotel reservations, airport transportation & other executive Management outside the Country for Group CEO.
  • Need to be flexible in office working hours, to work according to CEO Office requirements.
  • Handles a wide variety of complex and confidential tasks on behalf of CEO.
  • Experience & willingness of International trips & travelling for the CEO Office requirements.
  • Collate all weekly office correspondence, contract and requests from all Head Office departments for the CEO Review and signature.
  • Handles a wide range of highly profiled and confidential information?s requiring a dedicated level of confidentiality at all times.
  • Responsible for organizing social events and internal events.
  • Handling inter-office communications, confidential mails, quotations, monthly billing, cheques, etc.
  • Prepares a range of reports and executive correspondence for the CEO office as per the given deadlines.
  • Draft, proofreads, edit & finalizing documents like(Memorandum, Correspondence, various reports, contracts & lease agreements, Company profile, prequalification documents, project/client/consultants List etc.,)
  • Contacts other departments as necessary to gather information?s to prepare reports for CEO.
  • Sorts, reads, follow ups and explains incoming mail and documents received for Group CEO.
  • Initiates appropriate actions with the CEO for the incoming correspondence & calls by determining priorities, forwarding to proper departments for action, or composing correspondence in response.
  • Schedules the CEO appointments and maintains his calendar.
  • Handle the situations to initiate alternate arrangements for cancelled or interrupted appointments.
  • Ensure policies & procedures are closely followed & standards of quality related to the office administration are constantly monitored and adhered to.
  • Prepare the minutes of the meeting, to send the necessary communications and follow ups.
  • Extend necessary support for the CEO Personal jobs & requirements.
  • Performs any other miscellaneous job related to CEO Office duties.
  • On call 24/7

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