| Job Location | Dubai, United Arab Emirates |
| Education | Bachelor's degree / higher diploma |
| Salary | $500 - $1,000 |
| Industry | Administration Support Services |
| Functional Area | Not Mentioned |
Job Brief:The Office & Admin Assistant is accountable to ensure the efficient day-to-day operation of the office and support the work of management and other staff.Responsibilities:Office Coordination Assistance:?˙Preparing˙coffee and tea for staff & visitors˙.?˙Forwarding˙emails to concerned department coordinator for updating product delivery schedule.?˙Managing˙and sorting incoming mail, faxes, and courier deliveries for distribution.?˙Handling˙courier and other services to run office smoothly.?˙Answering˙incoming telephone calls, determining purpose of calls, and forwarding calls to appropriate personnel or department in absence of the office administrator.?˙Coordinating˙between departments and operating units in resolving day-to-day administrative and operational problems.?˙Monitoring˙cleanliness of office equipment and furniture.?˙Maintaining˙international phone call logs.?˙Maintaining˙electronic access device for entry and exit.?˙Maintaining˙conference or meeting room schedule program.?˙Arranging˙birthday or party meeting snacks and juices.?˙Supporting˙with IT department to ensure all connections running fine.Office Documents Assistance:?˙Assisting all departments in photocopying & scanning of documents.?˙Arranging faxed documents.?˙Maintaining˙˙all customer contract copies.?˙Maintaining record for all outgoing and incoming documents.?˙Maintaining and filing of office files and documents.?˙Arranging all documents for Signature for UAE and tracking of the documents.Office Supplies Assistance:?˙Purchasing, receiving, and storing the office supplies ensuring that basic supplies are always available.
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