| Job Location | Dubai, United Arab Emirates |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Non-profit Organization |
| Functional Area | Not Mentioned |
KEY ACCOUNTABILITIES (not all-inclusive)1.Process leasing orders for Standard vehicles and accessories. Review the order request, coordinate with Country Office, liaise with UNHRD for the estimated shipping cost, issue PFI, follow up on ZINT PO confirmed order2.Issue Pro-forma Invoice and obtain client?s confirmation on orders; follow up with clients to ensure timely recognition of confirmed orders and funding commitments.3.Issue Final Invoices for Lease and Credit Notes (when necessary); validate quarterly invoices before confirming to Finance4.Communicate effectively with the clients to clarify the issues related to orders; initiate to solve any challenges in the processes through proper consultation with other teams in Fleet Centre5.Keep records of details of inquiries, complaints, or comments; address clients inquires and complaints and escalate when required (eg. for complex and specific cases)6.Extract data from Fleet Portal and Fleet Wave for analysis and reporting purpose7.Liaise with internal teams and other WFP Departments (e.g., WFP Dubai Office, UNHRD, HQ Procurement)8.Train and advise the CO Fleet focal points on ordering process in the Fleet Portal as and when necessary9.Create ZINT POs in favour of UNHRD for monthly incoming shipment clearance. Verify the UNHRD Quarterly MCR statement & PFI and ensure Fleet Centre accounts are settled on time10.Final Invoice raised on time and correctly by tracking the overall cross charging mechanism. Follow up with CO focal points on the GRN & LIV, once LIV received update Finance Tracking sheet and follow up with Dubai Finance to close the ZINT PO on a timely manner.11.Perform other related duties as assigned.
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