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Administrative Assistant

1.00 to 4.00 Years   Dubai, United Arab Emirates   09 Jul, 2021
Clariba Solutions
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationCertification / diploma
Salary$1,000 - $1,500
IndustryIT Services
Functional AreaNot Mentioned

Job Description

Clariba, recognised as one of the leading SAP partners in EMEA, is an independent, expert consultancy that provides industry-focused solutions for enterprise performance management, business intelligence and organisational alignment.We have an immediate opening for an Administration Assistant in our Dubai office who will assist with our daily administration and operations topics for our 5 offices (Dubai, Doha, Istanbul, Barcelona, Madrid). Our ideal candidate is a business administration professional with previous experience working in a private sector environment. Experience in an international company, with multiple subsidiaries, will be considered an asset.Key Job Responsibilities:

  • Manage all travel requests (hotels, flights, car rentals) for our consultants in all Clariba regions.
  • Manage all work and residence Visa applications and renewals for UAE and Qatar including attestation process with agencies and visa process with local PROs.
  • Manage medical insurance enrollments and renewals for all Clariba offices, as well as travel medical insurance policies when required.
  • Assist HR Director with On-boarding tasks for new joiners, including employee set-up in ERP system, assigning courses in learning management system, entering skills and experience into ERP system, etc.
  • Reconcile vacation days (used and available) for employees in September and January.
  • Prepare payslips in our ERP system for Middle East employees on a monthly basis.
  • Manage workplace risk prevention for each office including annual renewals and workplace visits, bi-annual employee medical checks, etc.
  • Coordinate training and certification enrollments and training bonds.
  • Handle apartments searches and rentals in cases where we need to send consultants to a project in another region for medium to long-term assignments.
  • Manage document submissions for all customers portals when new documentation is required
  • Manage office insurance and PO boxes renewals for Middle East.
  • Manage mobile phone accounts, SIM applications and cancellations for all Clariba regions, check invoices; track extra charges with employees and verify expenses.
  • Coordinate Company trade license renewals, computer card, tax card, professional insurance renewals, vendor registration and tender bond support.
  • Arrange employee meetings and events (Q-meetings, workshops, team-building, wellness initiatives).
  • Handle any other ad hoc administrative topics required by the team.
What we offer:
  • An international and multicultural environment with the opportunity to work in a growing company
  • A permanent contract in Dubai
  • Annual objectives plan to support career objectives
  • The chance to gain valuable administration, human resources and operations skills and experience?
  • Compensation and benefits package (base salary, housing/car allowance, annual flight ticket, medical insurance, annual training fund)

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