| Job Location | Dubai, United Arab Emirates |
| Education | High school or equivalent |
| Salary | Not Mentioned |
| Industry | Oil & Gas; Distribution, Supply Chain & Logistics; Internet & E-commerce |
| Functional Area | Not Mentioned |
We are a Procurement and Project Supply Company for several Oil Field, Pipeline, Petrochemical, Chemical, Energy and Construction companies overseas, and we supply various other parts and equipment for industrial applications.Position Objective:For our growing operations, we are currently looking for an independent, enthusiastic and committed individual with excellent administrative and communication skills that prides herself on her ability to deliver high levels of service and support to the company?s team.Position Available to: female candidates under the age of 35.The main purpose of the job is as follows:- to oversee the day-to-day running of the company;- to function as an administrative link to ensure that all parties receive the relevant information respectively;- to assist the Order Management Team by filtering certain actions and requests; to ensure shipping documents are compiled and issued in a timely manner;- to liaise with the Proposals Team in order to improve all aspects of commercial administration.Duties and Responsibilities: Overseeing the day-to-day running of the company:- receiving and screening all incoming telephone calls; providing and receiving information or referring the matters to the appropriate person to handle;- keeping the calendar constantly updated to facilitate appointment and meeting schedules;- establishing and maintaining various filing/ records/ database of business contacts, logging in new bid inquiries;- tracing pending items and following up as appropriate;- arranging for various meetings and taking minutes;- organizing business travel arrangements; - managing petty cash and office supplies;- liaising with customers/vendors on basic commercial matters;- performing other duties as assigned.Assisting the Order Management Team:- getting quotations from transportation companies;- arranging pick-up and delivery of documents;- assisting in preparation, control and final compilation of shipping documents.Assisting the Proposals Team:- filing and archiving of all commercial documents; - assisting in preparation, control and final compilation of proposals documents.Report to: Operations Admin
Keyskills :
Admin Assistant
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