Procurement Specialist

Job Description

Employment: Contract JOB SUMMARYThe Specialist Procurement works closely with the Senior Specialist Procurement on all the procurement processes and procedures, supporting the Senior Specialist in monitoring contracts and their progress by ensuring cost effective deals with vendors, and transparent procurement strategies in line with agreed procedures ensuring processes.KEY ACCOUNTABILITIESAssists in the selection of appropriate suppliers and contractors, to promote good procurement practice sustainability, ethical purchasing standards and whole life costing and ensuring adherence to ISO 9001:2008Participates in internal and external meetings and promote procurement best practiceTakes an active lead in the introduction, development and implementation of E-Business solutions within the organizationReviews vendors and proposed projects ensuring they bring value for money to the Company.Reports findings and progress and makes recommendations as and where required to support a change of policyCarries out the duties relevant to the role in a manner which promotes equality of opportunity and shows due respect for all employees and users of the departments services, in accordance with the Company Procurement PolicyPrepares Request for Quotation, enters quotes, makes purchase orders on Oracle or such other system in use from time to timeManages and updates price agreements and approved vendors list ensuring that the latest information is captured and always up to datePrepares the operating budgets, inventory management, and purchasing objectives for review of the Senior SpecialistManages the petty cash and credit card purchases by monitoring and tracking of invoicesOrganizes and minutes the Company Tender Committee meetingsPrepares monthly reports, Service Level Agreement reports, and other reports in a timely manner as requiredUndertakes the tendering, evaluation, placement and monitoring of a portfolio of corporate contracts.Participates in negotiation of contract terms on a range of central contracts and to monitor performance against these contractsPrepares all internal and external contract approval documentation, and complete all activities required to expedite internal and external approvalsDevelops and maintains a variety of logs, contract files and records pertaining to contract-related issues, prepares periodic and special reports as needed, and maintains all contractsOperates within a structured environment reporting to Senior Specialist or his designated staffWorks according to established policies, procedures and Company Procurement Policy guidelinesCompletes assignments or reports for the review of the Senior SpecialistWorks and operates as part of the Company Procurement department within a multinational, multicultural environment having a high level of positive interaction with clients and employees of a wide variety of backgroundsOperates within objectives and internal policies to achieve goals and targetsTakes the freedom to deal with all procurement and administrative issues arising; would refer to management when necessary to brief them on serious or repetitive issues or cost impactHandles safeguards private/ confidential informationAlways uplift Companys image with Companys tenants, Companys firms and Companys subsidiaries, stakeholders and other departments by being professional in behaviour and dealings REQUIREMENTS: QUALIFICATIONS, EXPERIENCE AND SKILLSMinimum Qualifications: Bachelors degree in Supply Chain Management, Logistics, Business Administration or other related discipline.Minimum Experience: Minimum 6 years of relevant experience in supply chain management, logistics or procurement.JOB SPECIFIC SKILLSFamiliar with tendering process, contracts etc.Strong understanding of tendering services and requirementsExcellent negotiation skillsStrong relationship building skills with internal and external stakeholdersProactive and ability to solve problems or issues promptlySolid ability to deal with numbersGood negotiation skillsExcellent communication and interpersonal skillsInfluential and persuasion skillsSolid decision-making skills and critical thinkingSolid planning and organization skills, ability to multitasks and work on various projects at the same timeAbility to analyse data and represent facts, findings and ideas appropriatelyProblem solving skillsComputer skills including ERP (e.g. Oracle, SAP, etc)Very quality-focused, able to use quality management methods, tools and techniques to create and support an environment that meets the needs of the organizationCommitted to continuous improvement, committed to actively pursuing ongoing efforts to improve performance and increase ones ability to fulfil requirements

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About Company

A leading Financial Organization in Qatar.