Grants Coordinator -Jordan Country Program

Job Description

The IRC Grants Coordinator will liaise with all program and operational units of IRC Jordan and the Middle East Regional office as well as IRC?s NY headquarters and the IRC office in London.??Major Responsibilities:Grants and Compliance

• Grants and ComplianceUnder the leadership of the DDP, coordinate the proposal development process by creating proposal calendars, following up with all relevant staff members to receive timely inputs, consolidating inputs and ensuring coherence with proposed budgets, and submitting to technical advisors for review.
• Lead the grants unit in the submission of high quality activity and donor reporting on a timely basis according to IRC and donor regulations. Ensure all required documents are included, complete, and correct and approved by the respective Program Coordinators, M&E, Sub-Awards Partnership Unit and Finance focal points, and country management.
• Provide technical guidance on IRC and donor regulations to ensure compliance within operations, program implementation, and reporting. Raise compliance issues proactively with program staff and the senior staff in relevant departments.
• Keep the DDP, senior management and technical units at the NY and UK offices informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances.? Also, be able to proactively mitigate risks through proposing remedial solutions.
• Lead on the organization and follow-up of grant opening meetings, monthly grant review meetings, and grant close out meetings in collaboration with the Deputy Directors, HR Lead, Finance Controller, and program and partnership staff.
• Ensure quality information management related to grants by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal IRC documentation and Grant Unit tools. Maintain proper records of all Grants.
• Act as focal point in facilitating proposal and donor report reviews and approvals by technical advisors and other relevant persons at HQ (including maintaining Opportunity Tracking Information System--OTIS).
• Work closely with compliance staff on issues related to compliance with donor rules and regulations.
• Assist senior management in donor liaison and communication as requested.

Proposal Development

• Work with the program and operations teams to support the development of new projects and the preparation process and writing of superior quality proposals.
• Assist the DDP to align new proposals to the country Strategy Action Plan (SAP).
• Liaise with NY grants units, technical units and IRC UK to ensure proposals meet internal standards and are donor compliant.
• Communicate with field sites in order to work directly with program staff on the development and writing of proposals and to regularly visit IRC program activities.

Fundraising & VisibilityIn coordination with DDP cultivate donor relationships nationally and for specific target regions.Track upcoming opportunities by priority sector.Human Resources Management and Development

• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting quarterly performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Holds high-quality meetings with each direct report on a regular and predictable basis, at least bi-weekly.
• Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
• Promote and monitor staff care, well-being and self-care; approve and manage all time, attendance and leave requests to ensure adequate departmental coverage.
• Look for opportunities to support staff in their career growth, where appropriate. Offer leadership support for successful adherence by staff to IRC?s country and Global HR Operating Policies and Procedures.
• Develop a detailed capacity building plan for the grants department with regular trainings (minimum quarterly).
• Identify top performing national staff and prioritize these staff for capacity building and mentoring investment.
• Build the capacity of key program staff in grants management including reporting, compliance, proposal development, compliance etc. through regular trainings.
• Coordinate inter-departmental partner capacity building including programs, operations, finance, HR, etc. through a detailed capacity building plan for each partner that is reviewed and updated quarterly.?
• As part of succession plan and nationalization goals, identify, train and develop capability and capacity of a national staff to successfully transition role and responsibilities, by end of assignment.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Work with regional HR staff to identify and implement recruitment and retention strategies.

Key Working RelationshipsPosition Reports to: Deputy Director of ProgramsPosition directly supervises: Grants Manager, Senior Grants Officer and Grants OfficerOther Internal:Country Director, Deputy Director of Operations, Deputy Director of Finance, Field Coordinator, Technical Coordinators, Sub-Awards Partnerships Coordinator, Regional team, London and New York counterpartsExternal:

• International and national NGOs
• Donor Agencies
• UN Agencies

Keyskills :
Grants Coordinator