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Compliance and Transparency Officer (Covering 4 Months Maternity Only)

1.00 to 10.00 Years   Amman, Jordan   12 Jan, 2022
Job LocationAmman, Jordan
EducationNot Mentioned
Salary$1,000 - $1,500
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

Job PurposeThe Area Compliance Officer contributes to (i) controlling, on a risk-based audit approach, the implementation of ACTED?s processes in compliance with ACTED?s guidelines, specific donor guidelines, best practices and national regulations in the relevant country; (ii) developing & actively contributing to action plans agreed with country coordination in order to mitigate the identified risks, and to cope with priorities, budget constraints and organizational context.S/He provides technical support and capacity building to the country FLATS staff to implement the action plan and address the issues.S/He also provides technical support for donor external audits and due diligences preparation and follow-up.S/He should comply and ensure compliance to the audit code of conduct.Objectives:

  • Participate to the proper and effective implementation of the annual risk based internal audit plan
  • Participate to external audit preparation in order to facilitate donor and third party audits
  • Perform monthly and bi-monthly compliance tasks in accordance with the monthly compliance department work plan
  • Participate to training sessions provided by the compliance department to other FLAT team members and implementing partners if applicable
  • Facilitate internal coordination and communication and the National Compliance Team
DUTIES & RESPONSABILITIESUnder the supervision of the Country Risk and Compliance Manager / Officer (if any) or Country Director:1.Internal Audit function
  • Participate to the conduction of area internal audit missions, according to the approved Country Audit Plan, and ACTED internal audit methodology in accordance with the approved Terms of References (AUD-03);
  • Review of documentation for sample selected under the internal audit ToR?s and consolidate tasks completed by compliance assistants if any
  • Participate to interviews conducted with related stake holders as specified under the internal audit ToR?s when necessary
  • To participate to the drafting of internal audit outputs and findings and identifying root causes and risks
2.Monthly Compliance Function
  • Follow up on flow of documentation from the Area to the Capital office in accordance with the country document transportation procedures
  • Review of supporting documentation of the monthly compliance sample and consolidate the work of capital compliance team by filling the compliance checklists (FLA 02)
  • Participate in drafting the Monthly Compliance Report (FLA 04)
  • Participate to and lead (when needed) the Market Survey exercise on semi-annual basis
  • Participate to the supply chain traceability reviews as indicated by the compliance work plan and as per the instructions of capital compliance management
  • Review of a sample of program documentation as per the instructions of compliance management
  • Review of implementing partner documentation as per the timeline agreed upon by the compliance and partnership units
3.External audit preparation
  • Participate to the preparation of external audits close collaboration with the Area Compliance team and Capital compliance team;
  • Review and consolidate reviews performed by capital compliance team members in order to report the final outcome to the Capital compliance management
  • Take the lead on the corrective actions that have resulted from the aforementioned reviews when action is necessary and in coordination with Capital compliance management
  • Conducting due diligence reviews on ACTED?s implementing partners in coordination with the partnership unit
4.Capacity building and training
  • Provide practical training on specific areas of ACTED procedures;
  • Support in providing training and capacity building for the Compliance team members at capital and area level in order to increase the level of technical ability and skills within the department
  • Participate to anti-fraud and anti-corruption training and awareness sessions when necessary
  • Delivering capacity building training sessions to ACTED?s implementing partners in coordination with the partnership unit
5.Transparency
  • Participate in minimizing risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct and ACTED Anti-Fraud Policy
6.Other
  • Provide regular and timely updates on progress and challenges to Capital compliance management;
  • Warn the Country Risk and Compliance Manager/Officer or HQ in case some major problems arise with a potential financial or reputational impact on the mission.
  • Perform any other related activities as assigned by immediate supervisor.
Key Performance IndicatorsExample, the key performance indicator (KPI) is a measurable value that demonstrates how effectively a company is achieving key business objectives. Organizations use KPIs to evaluate their success at reaching targets
  • % of tasks completed with a good quality output
  • % of monthly compliance tasks submitted in a timely manner;
  • # of trainings delivered

Keyskills :

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