Budget & Programming and Finance Assistant G5

Job Description

ORGANIZATIONAL CONTEXTJob holders at this level are expected, under general supervision, to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices. They are expected to use own discretion to address unforeseen situations seeking advice from supervisor. Job holders support management of financial resources and may provide guidance to other staff.JOB PURPOSETo provide technical support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resourcesKEY ACCOUNTABILITIES (not all-inclusive)Budget related responsibilities:?Contribute to the review of budget plans, monitoring and analysis of project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices to support financial analysis and optimization of resources.?Provide basic analysis on fund and grant balances and refer to the supervisor discrepancies, to support maximum fund utilization and decision-making process.?Contribute to pipeline management facilitating efficient monitoring to prevent and address pipeline breaks and maximize operational effectiveness.?Enter accurate data in the corporate systems within the established deadlines, to enable easy access to information and support planning and decision-making.?Compile data and provide basic analysis, maintain accurate records and files and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders.?Maintain communication with a number of individuals regarding project funds management matters and related processes to clarify any discrepancies and optimize use of funds.?Provide guidance and on-the-job training to other staff in budget planning, fund management and operational planning, to support continued development and consistency in services delivered.?Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.Finance related responsibilities:?Assist in providing the procedural and technical support to staff within the areas of finance to ensure compliance with WFP financial policies, rules and regulations.?Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.?Monitor the sub-impress bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.?Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and verify vendor claims, advances and other receivables to/from external suppliers to ensure compliance with rules and regulations.?Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.?Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.?Undertake tasks related to cash-based transfers and support the team in new initiatives/solutions

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