Site Secretary

Job Description

- Site Secretary (MID00018V)Site Secretary - ( MID00018V )Your Impact:At Jacobs, we push the limits of what?s possible to make the world smarter and more connected. For the Etihad Rail project that means delivering a new 650km freight rail network across the United Arab Emirates from the Saudi Arabian border to the Indian Ocean, connecting major industrial ports and economic hubs across the way and redefine logistics and transport in the region, providing a modern, safe, efficient and sustainable network. This is a transformational project for the United Arab Emirates and the wider gulf region, providing a transportation backbone for freight and passengers as part of the UAE?s strategic growth plan.Be part of a world class rail project in the UAE and make a major contribution to an iconic project. Make a difference, be part of the administrative function on the UAE freight and passenger railway network. The railway will redefine logistics and transport in the region, providing a modern, safe, efficient and sustainable network which will connect the seven emirates of the UAE to its neighbouring GCC countries.As a Site Secretary you will be providing administrative and secretarial support to the project by preparing correspondence, highly confidential documents, briefing notes and other material. You will be responsible for ensuring the smooth flow of all day-to-day activities in the Constructions Directors? office by managing a high volume of meeting scheduling, arranging travel and coordinating activities between the Construction Director, Construction Manager and project team.You will form part of the administrative function where you will interact with the Construction team by coordinating and arranging meetings, maintaining the database, preparing monthly status reports of incoming confidentiality forms and prepare letters. You will be acting as primary contact and key resource for the Construction Director, providing liaison between project staff, public stakeholders and the client. You will be responsible for taking notes at directors? weekly meetings and project team weekly update meetings and preparing action Item list for review by attendees. You will manage general office administration activities by coordinating and resolving equipment and facilities issues managing area filing (electronic and hard copy, including email) following records management guidelines, creating and filing documentation.Heres What Youll Need:As a successful candidate you will have a strong knowledge in DMS (Document Management System) ACONEX, with strong communication and relationship-building skills. You must be proficient in MS Office. A pre-requisite of the role is that you have Middle East experience.Jacobs. A world where you can.From our inclusive employee networks, to our positive mental health champions ? we are committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.With safety and flexibility always top of mind, we have gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You will uncover flexible working arrangements, benefits, and opportunities to do good too ? from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you will discover how you can cultivate, nurture and achieve your goals ? all at a single global company.Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed ? today and into tomorrow.#APMETransportPrimary Location: United Arab Emirates-United Arab Emirates Countrywide-Abu Dhabi-AE Abu Dhabi - National Bank of Abu DhabiJob Posting: Sep 27, 2022, 6:21:43 AMJob: AdministrationOrganization: PPSJob Type: Experienced Job Classification : Fulltime-RegularWork Locations: AE Abu Dhabi - National Bank of Abu Dhabi Muroor Rd, Floors 3 to 7, Po Box 35248 Opposite Madnat Zayed Shopping Centre 1 Abu Dhabi Capabilities : Rail and Transit

Keyskills :